Minutes of Previous Meetings

---

Goderich Ringette Association 

Meeting Minutes

Tuesday October 8th

6:30pm

Community Living Central Huron

In attendance, Megan Frayne (President), Mark Moore (Vice President), Jenni Arthur (Registration), Andria Croteau (Secretary), Lorraine Ridder (Treasurer), Tiffany Craig (Communications), Linda Bollinger (Fundraising Chair) Rachel Lynn (Goderich Ringette Day), Tanya Shepherd (Player Development), Derrick Vallee (Equipment Manager), Joan Austin (Ice Scheduler)

 

Regrets:   Becky Meriam (Goderich Ringette Day), Wes Morley (Statistician/Webmaster), Brian Hesse (Past President), Becky Moore (Coach Liaison),

 

Welcome

 

Approval of meeting minutes from September 10, 2024

MOTION:   Lorraine Ridder SECONDED:    Tiffany Craig CARRIED

 

Coaches/Bench Staff

• Everyone registered on RAMP
• Still waiting on a few police checks, will send out an email to the new coaches

 

Ice Schedule Update

• First half practices have been posted to the website.  These run until the end of December.
• Zurich Wednesday practice rotation schedule has been posted to the end of the season.
• 4pm practices have also been posted and scheduled to the end of the season.
• Joan will need the second half blackout dates from coaches by Thursday November 21st.
• Junior C Flyers switched us 2 hours of ice time.  We have ice time November 23rd.
• Second half games begin Friday January 3, 2025.

 

Treasurer Update

 

• All fees for the first half have been paid by all players

• 80% of the fees for the season have been paid up

• $20 000 in profit so far, however, have not paid out any expenses

 

 

Player Development

 

• Penalty Clinic is in the works and will happen before the second half of the season

• Power skating has been scheduled for all teams interested

• Looking at having a goalie clinic, still looking at possible dates.

 

Tournaments

 

• Email sent to Chair confirming registration of tournaments.

• Some team tournament fees have been paid, however those tournaments are full, so looking to get our money back.  Tournament chairs are working on securing more ice time to include GRA.

• 80 rooms are needed for the Newmarket tournament

 

 

Equipment Update

• Extra set of jerseys have been ordered.  UNIFOR has generously donated the money once again.  Cheque has been received.
• Rings have been purchased
• Derrick to put together an inventory of equipment we have at the end of the year.
• Discussion regarding creating a policy on the purchase of goalie equipment.  Does GRA reimburse goalies for equipment they have purchased on their own?  Do we provide equipment to goalies?  If GRA reimburses, how much do we give, and who “owns” the equipment?
• Suggestion that if we do cover equipment, then registration is not free.   Fun teams-U14 we provide equipment and players pay regular registration, U14-U19 goalies purchase their own equipment and registration is free.    No final decision has been made.
• Few problems with the shot clock at the YMCA.  Trouble getting it up and down each time, with not help from the YMCA staff.  Also, rooms were not marked regarding what team was where.  Mark will act as the liaison between GRA and Town of Goderich (YMCA staff) regarding future problems.

 

Ringette Day

Friday October 25th

 

• Event will begin Friday October 25th at 6:15 pm with an opening ceremony.  National Anthem to be performed by the Ridder family along with some players.  Megan to give a 2-minute speech.

• 3-5-minute Video with highlights from the years of ringette, followed by a presentation of the duffle bags from Canadian Tire and thank you for their sponsorship.

• Unveiling of the mural that was generously done by Veronica Mabon

• Alumni game at 7pm-announcing of players

• Raffle Baskets will be available to bid on

• Beer and liquor in the Sky Harbour Room on Friday night

• 50-50 draw will start Friday night with a maximum pot of $10 000.  Draw will be held Saturday at 6pm

 

Saturday October 26th

 

• All teams playing

• Fling a ring will happen during each game.  Each winner will receive a small prize, and their name will be entered to win the final big prize.  Draw will be held after the U19 game Saturday at 5:30

• $3400 in Sponsorship already confirmed

• Tons happening on Saturday at the YMCA.  Gym is booked, Snippity will be there, Tara to put together a mini ringette Top Shop, bake sale, raffle baskets, magic show, etc.

• Dance tickets are printed and will be sold at 360 Bikes N Boards as well as from Ringette Day Committee members and the day of.

• Dance will be held in the small gym at GDCI, DJ Dan is booked

• This event is happening in collaboration with the Town of Goderich

• Please share this even on social media

• Unsure of what food will be available.  Loca Rolla is the new food vendor at the YMCA.  The are planning on selling a cheeseburger in GRA name and will donate a portion of the burger sale to GRA

• Eunice has offered her time to take pictures throughout the weekend.

• This will be a cash only event

 

Fundraising Update

 

• Smoothies are being picked up this coming Friday-Thank you Brian

• 2800 smoothies have been ordered, 1700 pepperettes have been ordered, which will be a profit of $4760

• Metzger’s fundraiser forms to go out soon and will be due by November 4th.  Pick up/delivery will be November 18th.

 

• Linda working on Raffle Box.  Process is almost complete, with just one snag. ACGO isn't picking up the phone to work out 'new application' hiccup. Linda will continue to call in and hope that she can finalize application to get license finalized (will have to wait until ringette day to get another license for 50/50; as we have one open at the moment for Ringette Day).  Possible collaboration with Goderich Flyers and Goderich Minor Hockey.  QR codes for Christmas, March Break and possibly summer raffle.  TABLED to discuss further at another meeting regarding split with other organizations, and what percentage the split will be (thinking 60/40 split with Flyers; if they want to give 10 or 20% to Goderich Minor Hockey they can).

 

In Camera Session

 

New Business

• “ALL MEMBERS” email still not going to all members.  Megan will give Wes and Linda the list of emails for those registered.
• Tiffany had looked into team pictures.  Stacey Popp is the organizer and will just need a space and a day to take them.  There is no cost to this, families can order if they wish.  Each player will receive a 5x7 team photo.  Tiffany to get a bit more information.
• Megan looking at hosting a Christmas open skate December 22nd.

Next meeting date:  Tuesday November 19th at the Park House 5:30 dinner, 6:30 meeting

Adjournment 8:15 pm

 

Goderich Ringette Association  

Meeting Minutes 

Thursday September 10, 2024 

6:30pm 

Community Living Central Huron 

 

 

In attendance, Megan Frayne (President), Andria Croteau (Secretary), Lorraine Ridder (Treasurer), Brian Hesse (Past President), Tiffany Craig (Communications), Linda Bollinger (Fundraising Chair) Rachel Lynn (Goderich Ringette Day), Becky Moore (Coach Liaison), Tanya Shepherd (Player Development), Derrick Vallee (Equipment Manager), Joan Austin (Ice Scheduler) 

 

Regrets:   Becky Meriam (Goderich Ringette Day), Mark Moore (Vice President), Jenni Arthur (Registration), Wes Morley (Statistician/Webmaster), 

 

Welcome 

 

Approval of meeting minutes from August 8, 2024 

MOTION:   Rachel Lynn SECONDED:    Joan Austin CARRIED 

 

Final Team numbers *attachment* 

• Teams that need to be split are close to being divided. 

• Still in need of an additional U12 head coach.  

• Team declarations need to be sent by September 15th. 

• Joan needs black out days from coaches before September 15th  

 

Coaches/Bench Staff 

• Becky Moore had a coaches meeting that went well. There have been a few more people that have signed up to coach. 

• Coaches need to register on RAMP. 

• Still in need of some police checks. 

 

Ice Schedule Update 

• Joan submitted everything and is just waiting on the final schedule. Hoping to have the schedule by next week. Games Start October 5th. 

• Practice schedule has been completed up until October 3rd. 

• U12 will need to decide whether to be an B or C team. Leaning more towards B. Team could move to C at the halfway point if needed. 

 

Treasurer Update 

• First payment for registration is due October 1st. 

• Decision to send an email to all GRA stating that players will not be allowed on the ice until first registration is paid. Next year first payment will be due before the season starts. 

• Lorraine will send out an email this week as a reminder. 

• Discussion regarding payment for Fun 2 and Fun 3 and movement within those. No decision made at this time. 

Player Development 

• Kim is leading training for our on-ice helpers this coming Sunday. Will need some on ice helpers for modelling (techniques). 

• Waiting to hear back from Jeff regarding a goalie clinic. 

• Tanya will need all coaches’ emails to schedule power skating.  

 

Tournaments 

• Tournament is booked. 2 U10 teams, 2 U12 teams, a U14 and a U16 are registered. U19 was unable to register as there are no mixed teams. 

• Hotel information has gone out 

• All teams have registered for the Newmarket tournament in February. Event connect has not opened yet for that tournament. Brian will reach out to then so that we can all stay as an association. Total families would be 78 

• Regionals will be March 21 weekend for all teams except for U12, which will be April 1 weekend. 

• U14 and above can register for as many tournaments as they would like. Fun 1, Fun 2, Fun 3 and U12 can register for 5 including regionals 

LORL 

• U14 and U16 need to decide if they would like to play mixed teams or female only teams. Megan will reach out to the coaches. 

 

Ringette Ontario 

• Signed release forms for all Exeter/Seaforth players have been submitted 

• Two overage players have been approved to play U16 

 

Equipment Update 

• Request has been sent to Unifor for sponsorship to purchase a new set of jerseys They will discuss at the meeting on September 17th. U16 will use the old jerseys for now. 

• $450 has been spent so far. Budget of $1500 

• Need someone to look at the old goalie equipment to see whether to keep it or toss it. 

• Family has purchased goalie pads for $700 and would like reimbursement. GRA executive in agreement to reimburse, however these pads will remain the property of GRA and cannot be used outside of the organization. 

 

Ringette Day 

• Meeting held last week will committee. 

• Becky Meriam is looking at sponsorship at various levels 

• October 25th and 26th have been booked at the YMCA, however gym times have not been secured. 

• Canadian Tire has donated 150 duffle bags for our 40th year. These will be presented at the opening ceremonies. The bags will have the GRA logo and the Canadian Tire Logo on them. 

• Becky to meet with Jenna Ujiye from the town of Goderich to partner in this event. Will assist with advertising the event and the alumni game Friday. 

• Discussion regarding banners and purchasing them for each team. Cost is $250 per banner. Request to GRA to cover some of this cost if we do not get sponsorship. Will be purchased from Precision Print. 

Motion to cover 2 banners:  Tiffany SECONDED:    Lorraine CARRIED 

• Jillian Walden to spear head the dance. Theme for the dance is Enchanted Forest. Dance will be held in the GDCI gym. 

• Request to Kinettes to take on the bar in the Sky Harbour Room on Friday and Saturday. If they agree, they will also take on the liability and license. They will take the profit from sales; with the hope they will make a donation to GRA. 

• Sky Harbour Room will display ringette memorabilia 

• Need to send out more information about the alumni game. We need to secure players. Tiffany to create something on Facebook to recruit players from each era. 

 

Fundraising Update 

• Bottle drive raised $1604.80. Will plan to do another bottle drive in the new year. Tiffany to create a Thank you on social media 

• Linda working on Raffle Box 

• Smoothies and Pepperette info will be sent to all Parent Reps. They will distribute to families that would like to sell them. 

 

Officiating 

• Karen has been sent the GRA logo along with a list of local refs. She will take care of scheduling, etc. 

 

In Camera Session 

 

New Business 

• Discussing regarding team pictures and pictures for GRA. Eunice will take pictures during the 40th events 

• Tiffany to look into who had done GMHA pictures. Might be a great idea for GRA as they will provide a team photo for each player. Individual pictures can be purchased separately. 

 

 

 

Next meeting date:  Tuesday October 8th at 6:30pm. Meeting to be held at Community Living Central Huron. 267 Suncoast Drive East 

 

 

Adjournment 8:30 pm 

 

 

 

 

Goderich Ringette Association

Meeting Minutes

Thursday August 8, 2024

6:30pm

Community Living Central Huron

 

In attendance, Megan Frayne (President), Mark Moore (Vice President), Andria Croteau (Secretary), Lorraine Ridder (Treasurer), Brian Hesse (Past President), Jenni Arthur (Registration), Tiffany Craig (Communications), Linda Bollinger (Fundraising Chair) Rachel Lynn (Goderich Ringette Day), Becky Moore (Coach Liaison), Tanya Shepherd (Player Development), Derrick Vallee (Equipment Manager), Wes Morley (Statistician/Webmaster), Joan Austin (Ice Scheduler)

 

Regrets:   Becky Meriam (Goderich Ringette Day)

 

Welcome

 

Approval of meeting minutes from May 29, 2024

MOTION:   Tiffany Craig               SECONDED:    Becky Moore                              CARRIED

 

Registration *attachment*

• Registration closed July 31^st. There is a wait list for U18 of 3 players
• Mitchell released the Exeter Seaforth players, so they are now able to play with GRA

VOTE to allow Exeter Seaforth to receive the early bird rate   CARRIED

• There will be movement in the Fun 1,2,3 group which will depend on age and skill level.
• There will also be movement in U14 to allow for 2 U16 teams.
• Decision made to just have one U18 team
• We might need an extra set of jerseys for the U16 team. Joan has reached out to UNIFOR about sponsorship
• Team split committee will be

U12                                                                            U16

Tanya Shepherd                                                        Becky Moore

Mike Mabon                                                             Tiffany Craig

Rachel Lynn                                                              Dan Ridsdale

 

Coaches/Bench Staff

• Becky Moore and Megan to facilitate first coaches meeting. Date TBD

Becky Moore and Becky Meriam have compiled a list of duties for coaches as well as Parent Reps

Coaches’ responsibilities

Parent Rep Responsibilities

·       Email Parents at start of season with first practice dates ·       Organize and lead practices ·       Run parent meeting at the start of the season ·       Book Tournaments ·       Intermediary between player development rep and team (goalie clinics, penalty clinic, etc. ·       Reschedule games if needed

·       Set up app for communication with team ·       Coordinate fundraising efforts with GRA fundraising Chair ·       Organize Volunteers to run clock/shot clock/game sheets for home games ·       Work with coach to book hotel block for tournaments ·       Find parent for jerseys and water bottles ·       Coordinate team gift baskets as required (collect money and purchase) ·       Plan and schedule team dinners for tournaments ·       Work with coach to schedule and plan team bonding activities

 

Ice Schedule Update

• GRA has the same ice times as last season. Thursday 4-8, Saturday and Sunday 12-3 at the YMCA
• Goderich Flyers offered us some Saturday night ice times
• We were granted our black out dates
• Looking at Zurich Wednesday nights from 8-9 and Hensall Saturdays 11-12
• Games start October 5th

 

Officiating

• Karen has sent a contract regarding her fees and obligations. GRA to send the logo to add to the contract. *attachment*

VOTE to accept contract                           CARRIED

• There will be an officiating clinic in Mitchell in September date TBD
• Cost for officiating will be .58 cents/km $30 for Fun 1,2,3   $35 for U12-U19

 

Treasurer Update

• Request for financial assistance from a family. There is no additional funding through Jump Start or YRASP.
• MOTION to set aside $1100 in the budget to cover 2 registration costs. The family will be responsible for all additional expenses related to the GRA season (fundraising, tournaments, raffle baskets)
• MOTION Wes Morley Seconded:  Brian Hesse                                                CARRIED

 

Player Development

Power Skating

• More power skating is needed in the beginning of the season
• Trish might be a better option for the younger players, where as Kim would be better suited for the older teams. Coaches could possibly learn from Kim and incorporate into practices

 

Goalie Clinic

• Tanya to talk to Terry Bean and Jeff Elliott about a goalie clinic. Jacob Garrick was also great at coming out to teach as well.
• Possibility of having this at the Hensall arena on a Saturday at 11am

Penalty Clinic

• Chris Elliott from Mitchell will facilitate
• Coaches need to attend.
• Discussion regarding whether players and parents should attend.
• Discussion regarding having older players demonstrate some penalties
• This could happen on a Thursday night during practice times
• Clinic would run 30-60 minutes and will be held early in September.
• Tiffany to create posts on Instagram showcasing the clinic and penalties

 

Pink the Rink

• Tournament is booked. 2 U10 teams, 2 U12 teams, a U14 and a U16 are registered.  U19 was unable to register as there are no mixed teams.
• Linda has booked a block of rooms for GRA and will email families with the booking link.

 

LORL

• Important dates list is attached
• Looking for team declarations and coach contacts
• Cracking down on mixed teams

 

Ringette Ontario

• Megan has submitted our Membership Application
• They would like to see our policies, procedures and bylaws updated on our website
• We will put together a committee to update these.
• TABLED to a later date

 

Equipment Update

• Equipment sale scheduled for September 5^th at the YMCA
• Set of rings missing from last year.
• Currently need Rings, water bottles and possibly a set of jerseys
• We will have a space at the YMCA for storage. Derrick to talk to Tara about space and equipment left from last year
• Discussion regarding GRA pants

 

Spirit Wear

• Jennessa to take this on again this year. Suggested that she look at Hermes and Denny’s in Stratford to see what they have and what the prices are.
• GRA to purchase something for all the GRA players for our 40^th We might outsource this.  Practice Jerseys, bags, etc.

Ringette Day

• Committee meeting was held July 25^th
• Jillian Walden to spear head the dance. Looking at booking the GDCI gym as other venues are expensive.
• Community group to take care of drinks in the Sky Harbour room Friday and Saturday.
• Looking at asking a full organization to come for the day to play each team.
• No food at the arena currently.
• Sub Committees have been created to organize specific stations during the day.
• Alumni game will happen Friday night. Tiffany to create a Facebook page/group that will be specific to GRA alumni.

 

Communication

• Tiffany has done a great job keeping the community and organization updated on events and registration.
• Will be posting about the equipment sale and come try ringette in the next month/

 

Fundraising Update

• Will look at doing most of what was done last year, starting with smoothies and pepperettes at the beginning of the season
• Parent reps will play a large role in assisting and organizing fundraisers for their team
• Looking at doing a bottle drive and Raffle Box. Some additional information needed for Raffle box.  Linda and Lorraine to work on this.
• Request for Worlds Finest Chocolates to be part of the fundraising events

 

In Camera Session

 

 

 

Next meeting date:  Tuesday September 10^th at 6:30pm.   Meeting to be held at Community Living Central Huron. 267 Suncoast Drive East

 

 

Adjournment 9:15 pm

 

 

 

 

 

 

 

Meeting Minutes

Wednesday May 29, 2024

6:30pm

Megan Frayne’s home

In attendance, Megan Frayne (President), Mark Moore (Vice President), Andria Croteau (Secretary), Lorraine Ridder (Treasurer), Brian Hesse (Past President), Jenni Arthur (Registration), Tiffany Craig (Communications), Linda Bollinger (Fundraising Chair) Rachel Lynn and Becky Meriam (Goderich Ringette Day), Becky Moore (Coach Liaison), Tanya Shepherd (Player Development), Derrick Vallee (Equipment Manager), Wes Morley (Statistician/Webmaster), Joan Austin (Ice Scheduler)

 

Welcome

Approval of meeting minutes from AGM April 23, 2024

MOTION:   Lorraine Ridder                        SECONDED:    Becky Meriam                               CARRIED

 

Registration

• Currently have 76 players registered
• Executive will need to split teams in August so that teams have enough time to register for tournaments, etc.
• Early Bird Registration ends June 14^th.
• Registration will close July 31^st.
• First payments are due October 1st

 

Treasurer Update

• Ended the season with a $2000 loss

Player Development

              Penalty Clinic

• Lots of interest from coaches for a penalty clinic
• Chris Elliott from Mitchell has organized in the past. Possibly have some older players demonstrate right and alternative options. Discussion that Danielle and Dan could assist with this as well. Ref’s that attended would get paid for their time.
• Suggest that parents attend
• Speak to parent at the first parent meeting.
• Tiffany will create a new Instagram account for GRA that would include video and reels from the clinic.

Power Skating

• More power skating is needed in the beginning of the season
• Power skating will host two teams at once (if numbers allow)
• Suggested that Kim coach the older teams and Trish teach the younger teams
• Some coaches are quite skilled at skating and could also run some power skating days

Communications Update

• 14 Days left of the early bird pricing.
• Tiffany looking for pictures for our 40^th Also looking to create a logo for the 40^th.
• Suggested asking Eunice to volunteer some hours and take pictures of the players on and off the ice. These will be used for social media as well as Ringette Day.
• Wes to create a separate email address for GRA 40^th.

Coaches/Bench Staff

• Mainly positive feedback from coaches that completed the survey. All agreed to return
• Coaches would like more coaches’ meetings
• Coaches would also like transparency from the executive. Wes to post minutes on the website.

Parent Reps

• Coaches would also like more responsibility put on parent reps. Parent reps need to be established before the season starts so the responsibility does not fall on coaches.
• Becky and Becky will create a list of expectations for parent reps

Fun 1,2,3 program

• Difference in skill level is different for all fun players. Suggested that this be a tiered system where players move up by levels.
• Players will be evaluated and placed in appropriate levels at the beginning. If there is a price difference by level, parents will have the option to pay the additional registration when their child moves up.

Budget for 2024-2025

• Previous year we had a loss of $2000
• Increase of $50 in GRA registration cost will hopefully make up for that loss.
• GRA is currently well below other Ringette Associations registrations, as well as hockey registration costs.
• Other associations charge a bond fee. Possibly re look at that option

WRRA/WRRL/LORL (points from meeting)

• LORL would like to cover ref costs. Surprised at how much GRA had been paying our refs, especially in travel fees.
• U14 and up can choose not to play mixed teams. All mixed teams must be declared.
• Fun groups will be geographical all season. U12 and U14 will be geographical the first half of the season but will depend on standings for the second half.
• Less teams in U16 and U19, therefore there will be more driving.
• LORL looking at region to host regionals. There could be up to 136 teams, not including U12

Equipment Update

• New and Used equipment sale will take place July 31^st at the YMCA. Jenni to have ringette pant size options (will not have the actual pants to try) This is also the last day for registration.
• We will also sponsor an ice time July 31^st while the equipment sale is taking place
• GRA will possibly need an extra set of jerseys depending on numbers. The cost of new jerseys is approximately $2500. GRA will look at contacting UNIFOR again to ask about sponsorship. Lance Greer is the contact.
• First Aid kits need updating. Derrik to reach out to Jennessa’s grandfather regarding supplies.
• Additional rings will be purchased at Canadian Tire.

Ice Schedule Update

• Ringette Day Committee met and are looking at scheduling some black out days this coming season. Ringette Day will consist of two days (Friday and Saturday). There will be Alumni games, each team will have a game as well as a showcase game.
• Looking at January 3^rd as a Black out Day to host a 3 on 3 tournament. Could use Blyth or Zurich arenas.
• Possibility of the Saturday before Young Canada week as a black out or additional Ringette Day, so that every team plays that day.
• Ice Times this year will be Thursdays, Saturdays, and Sundays. The times will be set at the Ice Scheduling meeting in July at the YMCA. Suggested that we start utilizing Zurich arena as quite a few of the coaches requested more ice time and full ice times.

Ringette Day

• Committee met and had lots of great ideas for the day.
• Looking at getting sponsorships and donations. Looking at partnering with the Town of Goderich
• Lots of merch for sale
• Showcase games, alumni games, player games
• Kids dance will be held at Memorial arena and will be separate from Ringette Day. Will be a Halloween Dance for kids.
• Mural will be complete for Ringette Day. Veronica will also be running a coloring contest
• GRA will have the YMCA gym for the entire day. Theme will be ringette, so will incorporate ringette themed games in the gym. Snippity has been booked.

Fundraising Update

• Will look at doing most of what was done last year, starting with smoothies and pepperettes.
• Letters are going out now regarding donations for the raffle calendars.
• Suggested that we look into signing up to the London Knights for their 50-50 draw proceeds.
• Parent reps to take on more of a role to assist Linda.

Officiating

• Karen will send document to GRA, which outlines policies and what is happening

In Camera Session

New Business

• Request for swag this year. Who will take this on? Where do we order?
• Discussion regarding tablet for games rather than having parents use their personal phones.
• Megan will pass on any pertinent information from the LORL meeting

Next meeting date:  Thursday August 8^th at 6:30pm Meeting to be held at Community Living Central Huron. 267 Suncoast Drive East

Adjournment 9:22 pm